Japneet S & Associates - Payroll Compliance Checklist (Monthly)

This checklist is a general guide. Your requirements depend on entity type, locations, wage structure, and applicable laws.
Always verify from official portals and notifications.

Monthly controls:
1) Attendance and leave finalization (cut-off date locked)
2) Variable pay inputs (incentives, overtime, reimbursements) validated
3) New joiners/exits:
   - Offer/appointment records
   - Joining documents
   - Exit settlement and recoveries
4) Statutory checks:
   - PF / EPF applicability and limits
   - ESIC applicability and limits
   - PT applicability (state-wise)
   - TDS on salary computations
5) Payroll preview shared for approval (maker-checker)
6) Salary disbursement and bank file validation
7) Payslips distributed and payroll register archived
8) Filing tracker updated and evidence stored

Evidence to archive monthly:
- Payroll register, bank advice, challans, filed returns acknowledgements
- Variance notes (headcount, gross pay, statutory totals)

Need a payroll desk with SLA and compliance tracker? Contact:
jm@jsaindia.com | MGF Metropolis Mall, MG Road, Gurgaon